Administrative Assistant I - Full-Time/Days (8:00AM-4:30PM)

Location: 
OCMMC-OCMMC Hospital
Schedule: 
Full Time
Shift: 
Day Job
Job Listing: 
ORA001881
Administrative, Clerical

Purpose Statement / Position Summary

This position requires the full understanding and active participation in fulfilling the mission of Orange Coast Memorial Medical Center. It is expected that the employee demonstrate behavior consistent with our core values: Accountability, Best Practices, Compassion, Synergy and Integrity. The employee shall support Orange Coast Memorial Medical Center�s strategic plan and participate in and advocate performance improvement/patient safety activities.

The Administrative Assistant I performs a broad range of secretarial functions necessary to support the Director/Managers of the Telemetry Department. This position is responsible for supporting the unit environment to maintain smooth functioning. Under the direction of the manager, performs in the capacity of a liaison to manager for functions relating to the accurate maintenance, processing, and collection of confidential employee/patient related records and documents. These duties and responsibilities include but are not limited to: MTM data entry, confidential monthly management/operation reports, employee competency records, licensure and educational tracking. The Administrative Assistant will provide assistance with general clerical support functions including meeting planning, ordering supplies, filing, organizing and miscellaneous other clerical functions. Positive interpersonal skills, Microsoft office skills, and phone etiquette are essential for this position. This position interacts with Human Resource, management, employees, medical staff, patients, families and vendors.

Essential Functions and Responsibilities of the Job

  • Demonstrates ability to track, manage and organize projects
  • Demonstrates knowledge and understanding of patient privacy rights. Maintains confidentiality of all medical, financial and other sensitive material in printed, electronic or verbal form, which may jeopardize the privacy of patients and or employees.
  • Demonstrates the ability to use good customer service skills; acts as a liaison with all departments
  • Contributes to an effective and safe working environment.
  • Demonstrates tact, sensitivity and discretion.
  • Demonstrates the ability to communicate effectively in written and verbal formats
  • Demonstrates ability to effectively and accurately use computer programs
  • Demonstrates the ability to integrate knowledge of job specific competencies.
  • Ability to be at work and be on time
  • Ability to follow company policies, procedures and directives
  • Ability to interact in a positive and constructive manner
  • Ability to prioritize and multitask
Qualifications: 

Experience

  • Minimum of one year of advanced clerical and/or secretarial experience required.
  • Computer, internet, order entry and word processing experience preferred

Education

  • High school diploma or equivalency
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