Contract Administrator

Title: Contract Administrator

Location: Fountain Valley

Department: Materials Contracting

Status: Full Time

Shift: Hybrid

Pay Range: $79,788.80 - $115,668.80

At MemorialCare Health System, we believe in providing extraordinary healthcare to our communities and an exceptional working environment for our employees. Memorial Care stands for excellence in Healthcare. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation and teamwork.

Position Summary

Under minimum supervision, support the Contracting team by performing technical, administrative, contractual and basic data analysis duties, which require frequent independent judgment and thorough understanding of applicable systems, programs, processes, policy and procedures. Duties include management and maintenance of an electronic contract management systems, creating and developing work performance, spend and savings reports, tracking department work progress, utilizing electronic tools, assisting with project management duties, planning and organizing meetings/team events, record keeping, calendaring, contract review and negotiation and monitoring and managing department metrics.

Essential Functions and Responsibilities of the Job

• Perform with a high level of organization, with attention to detail
• Understand, learn, manage and maintain an electronic contract management system
• Build, manage and maintain high-level metric tracking worksheets
• Manage, organize and make visible data that assists the Contracting team with key decision-making
• Competently articulate and communicate, both verbally and in writing, complex issues to upper-level management, colleagues, agencies and vendors
• Meet deadlines, set reasonable ETAs and Perform time sensitive tasks
• Build Powerpoint slide decks
• Perform live training
• Plan and organize meetings and team events
• Scribe meeting minutes and keep diligent records of decisions and action items
• Conduct light Outlook calendaring tasks for Contracting team, as needed
• Be at work and be on time
• Follow company policies, procedures and directives
• Interact in a positive and constructive manner
• Prioritize and multitask

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications/Work Experience:

• Minimum 3-years of experience working with a Contract Management System
• Must have knowledge and experience working in a supply chain management department
• Must have some experience managing large data sets and developing advanced analytical reports in Excel
• Must have strong communication skills (written, verbal, electronic) and possess advanced time management skills
• Must possess strong skill level using the Microsoft Office Suite 
• Must possess a customer service friendly attitude, good work ethic, pleasant attitude and the ability to work as a member of a team and autonomously 
• Healthcare experience preferred (i.e. administrative, legal, nursing, pharmacy, imaging, etc.)