Title: Accounts Payable Specialist I

Location: Fountain Valley

Department: Accounts Payable

Status: Full-time

Shift: Days

Pay Range: $22.89/hr - $33.18/hr

Position Summary

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups – consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

The Accounts Payable Specialist I is responsible for accurate and timely processing of invoices, including proper data entry, PO matching, coding, and adherence to MemorialCare policies, procedures, and internal controls. This role serves as the foundational position in the AP career path and focuses on developing strong understanding of the full procure-to-pay process.

The AP Specialist I ensures invoices are entered correctly, matched against purchase orders or receipts, and routed for approval when required. The position also supports daily workflow management, initial issue identification, and simple discrepancy resolution. In addition, this role is expected to learn the broader AP workflow, strengthen problem-solving capabilities, and build the skills necessary for advancement into the Accounts Payable Specialist II role.

Essential Functions and Responsibilities of the Job

1. Responsible for accurate invoice entry and processing according to policies, procedures, and required documentation.

2. Perform 2-way and 3-way matching of invoices to purchase orders and receipts within established guidelines.

3. Maintain accurate coding and distribution for financial reporting and classification.

4. Complete timely follow-up with departments and vendors regarding missing documentation or simple match exceptions.

1. Responsible for accurate invoice entry and processing according to policies, procedures, and required documentation.

2. Perform 2-way and 3-way matching of invoices to purchase orders and receipts within established guidelines.

3. Maintain accurate coding and distribution for financial reporting and classification.

4. Complete timely follow-up with departments and vendors regarding missing documentation or simple match exceptions.

5.Be at work and be on time

6.Follow company policies, procedures and directives

7.Interact in a positive and constructive manner

8.Prioritize and multitask

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Experience

·       2 years of accounting, AP, clerical finance, or healthcare experience preferred but not required for candidates with strong analytical and learning abilities.

·       1 year of experience in a healthcare environment is preferred.

·       Understanding of Accounts Payable processes, policies, and procedures, or the ability to learn them quickly.

·       Experience with PeopleSoft or other AP/ERP systems preferred; strong aptitude for learning new software preferred.

·       Strong organizational skills with the ability to prioritize tasks, meet deadlines, and maintain high accuracy in a fast-paced environment.

·       Effective written and verbal communication skills; able to interact professionally with internal departments and vendors.

·       Demonstrated customer service mindset and a positive, solutions-oriented approach to issue resolution.

·       10-key by touch and strong keyboarding skills required.

Education

·       Coursework toward an AA or Bachelor’s degree in Business Administration, Accounting, Finance, Economics, or a related field preferred.

·       Equivalent experience in an accounting or finance environment may be considered in place of formal education.

·       Continuing education or training in Accounts Payable, ERP systems, or finance operations is a plus.

·       Working knowledge of PCs, Microsoft Office applications- spreadsheet proficiency is required, and an aptitude for learning new software.