Title: Sr. LOA/WC Specialist

Location: Fountain Valley, On-Site

Department: Human Resources – Shared Services

Status: Full Time

Shift: Day

Pay Range: $37.27/hr - $54.01/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups – consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

The Sr. Benefits - LOA Specialist position, manages, monitor, documents and supports leave of absence (LOA) activities related to overall LOA administration in accordance with organizational policy, federal and state laws. Provides information, interpretation, guidance and consultation on complex issues that may arise as a result of an LOA associated with Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL), leave as an accommodation under the Americans' with Disabilities Act (ADA), Workers Compensation, and Personal LOAs.

Essential Functions and Responsibilities of the Job

• Serves as the subject matter expert on the end to end leave of absence process to ensure that all leaves are handled in a proper manner and adhere to organizational policies and procedures as well as all federal and state laws and regulations.

• Coordinates and administers the leave of absence process for employees including, but not limited to FMLA, CFRA, PDL, ADA, Workers' Compensation, STD and LTD programs in accordance with organizational policy, federal and state laws.

• Provides support to managers by providing timely and accurate information to evaluate requests; tracks and follows up with employee, manager, and HR on all areas of a leave including, but not limited to LOA/FMLA/CFRA/PDL and/or workers compensation.

• Responsible for case management elements of LOA & primary source of information on issues related to LOA. Responsible for educating employees, updating statuses, & coordinating return to work, employee transition and/or separation from the organization.

• Responsible for supporting the leave of absence program to ensure that all leaves are handled in a proper manner and adhere to organizational policies and procedures as well as all federal and state laws and regulations.

• Collaboratively and proactively manages; tracks and follows up with pertinent parties (employee, manager, HR) on all areas of a leave including, but not limited to LOA/FMLA/CFRA/PDL and/or workers compensation.

• Implements the appropriate changes and develops methods and systems to ensure that proper procedures are made on a continual basis and updates are communicated to employees and managers on a timely basis.

• Identifies strengths and weaknesses of the leave of absence program and makes recommendations, such as automation enhancements, streamlined processes and additional team measures, to optimize efficiency.

• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions to ensure the organization stays compliant in the areas of leave administration.

• Conducts the interactive process with the employee for any permanent or temporary work restrictions.

• Keeps up-to-date on developments such as legislative changes/updates associated with various types of leave to ensure that the organization stays compliant in the areas of leave administration.

• Manages, retains and follows-up up on all leave of absence documentation to ensure accuracy and timeliness.

• Develops and maintains various reports as a tool for management to effectively monitor specific details of the leave of absence program, i.e. lengths of leave, types of leave, trends, costs, etc.

• Serves as the central point of contact regarding workers compensation claims in coordination with Employee Health Services and the third party Workers Compensation administrator. Coordinates workers compensation from initial claim through closure, and the transition from one leave type to another.

• Maintains the Alternative Duty Program (ADP) to ensures that the program is being followed based on workflow and policy.

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications/Work Experience:

• Minimum of 5 years of FMLA, CFRA, PDL, ADA, and Workers Compensation leave of absence (LOA) experience preferred.

• Excellent computer skills in a Microsoft Windows environment including Word, Excel and Power Point.

• Effective multi-tasking skills in a high-volume, fast-paced, team-oriented environment.

• Effective in oral and written communication

Education/Licensure/Certification:

• Bachelor's degree preferred

• Professional in Human Resources (PHR or SPHR or CEBS) designation is a plus.