Title: Coordinator, Capital Project/Executive Assistant  

Location: Laguna Hills, CA

Department: Hospital Administration

Status: Full-time

Shift: Days

Pay Range*: $42.32 - $61.35

At MemorialCare Health System, we believe in providing extraordinary healthcare to our communities and an exceptional working environment for our employees. MemorialCare stands for excellence in healthcare. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation and teamwork.

Position Summary

This position requires the full understanding and active participation in fulfilling the mission of Saddleback Medical Center. It is expected that the employee demonstrate behavior consistent with our core values: Integrity, Accountability, Best Practices, Compassion and Synergy. The employee shall support Saddleback Medical Center’s strategic plan and participate in and advocate performance improvement/patient safety activities. Performs diverse and complex administrative functions for the Chief Operating Officer and the Chief Nursing Officer, including administrative office coordination, maintenance of the capital management and management of the executives ‘calendars and administrative functions. Incumbent must interact regularly with governing board members, medical staff, senior leadership, hospital management and the community. Incumbent serves as a resource to all of these groups and individuals requiring highly professional presentation and superior verbal and written communication skills. Additionally, coordinates, adjudicates and monitors capital expenditures for the hospital. Collaborates with local and system project owners to ensure fiscal accountability and compliance; interacts regularly with managers, vendors, and other stakeholders to facilitate timely project completion.

1. Effectively manages capital project management process.

2. Effectively supports two executives in schedules: activities and project completion.

3. Effectively organizes and manages administrative office workflow.

4. Exhibits ethical, professional and respectful behavior in all interactions and circumstances.

5. Performs all duties with high level of organization and integrity.

6. Ability to be at work and be on time

7. Ability to follow company policies, procedures and directives

8. Ability to interact in a positive and constructive manner

9. Ability to prioritize and multitask

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications:

• Requires 5 years’ executive secretarial experience.
• Experience in balancing the needs & requirements of two or more high level executives.
• Ability to quickly respond to challenging circumstances in a professional manner.
• Posses excellent organizational, time and stress management skills.
• Advanced expertise in multiple software, including Microsoft Office, Capital Management and PRIME.
• Demonstrated skill in Microsoft Visio and Access software.

Education/Licensure/Certification:

• College education preferred or equivalent experience.